Otis Regrets... or not

Confessions from an advertising “Suit”

Early in my career, I was lured to advertising’s “dark side”. I stopped in to see a department store client and was told that, while there were presently no freelance copy assignments, the direct marketing manager had just quit and I was welcome to apply for the job. Thus began a five year journey that culminated in a position as account supervisor at a national agency before I ran screaming into the sunlight on Wilshire Blvd. and ceremonially buried my suit in my back yard.

Creative colleagues kid me about my poor judgment (in taking the job, not losing the suit) to this day. But this experience actually provided valuable lessons that have sustained me throughout my freelance career.

The first lesson was the relationship between what I wrote and the financial success of the company. Previously, I’d written more or less for my own amusement and maybe to impress the girls in the office. My perspective changed when my boss at Broadway Department Stores, Marketing VP Jan Wetzel, took me for a store tour on the first day of a big sale so I could see people lined up to products which up to now had been copyblocks and production art. Now, I realized they were buying at least in part because of the creative presentation.

My learning was reinforced when I later had a job as ad director at a company that sold tools on the phone; prospects called an 800 number in response to a mailer I would send out. When there was an excess of incoming calls, they would overflow to the receptionist at the front desk. I soon learned that when she was too busy to say good morning, we had a successful mailer on our hands. Aha, creative presentation makes a marketing difference (along with some list testing I got to play with)!

Another lesson was a corollary of this one. I discovered, because the creatives now working for me did not always do it, how important it was to honor schedule and budget commitments and to treat the “suits” with mutual courtesy. I can still see a TV art director at a large Detroit-based agency looking me in the eye and explaining away a mediocre script for a :30 retail supermarket spot because “Otis, there are only so many good ideas.” And when I returned to the creative side I initially found it hard to find work because creative directors figured if I had done account work, my writing couldn’t possibly be any good.

Pay attention to P&L. Honor schedules and budgets. Treat your client with respect. This is stuff they don’t teach in cub copywriter school. I’m glad I have the opportunity to learn it.

Do twitter posts have a “voice”?

A good writer quickly learns the importance of developing a voice for his or her writing. Readers get more involved when they feel like a real person is writing to them. And over time you know what that voice is for a particular genre or publication and you fall into it like an actor playing a familiar part.

The author of otisregrets, for example, is somewhat professorial, a bit stuffy, yet tries hard to be approachable and takes extra care to explain what he means if it’s not immediately clear. While Otis M writing on Yelp is very different. That author is about 10 years younger and something of a wise guy. He uses catch phrases and occasional puns and enjoys going off on tangents in his reviews.

I know both these writers well and so do my readers. These voices haven’t always been there, as you can see from reading some early posts in either forum. I didn’t set out to be that person, but rather evolved into it over time.

All of which is my preamble to a theory on why I haven’t developed a habit of Tweeting frequently: I can’t find a way to develop a voice in 140 characters (which I try to keep to 120 for retweetability). By the time I say the bare minimum I have to say, I’m close to the limit.

After I realized this I started looking at other people’s tweets to see who had a voice I can recognize. @the_real_shaq has a voice, but he’s one of a kind. (Shaq’s eulogy for former NFL quarterback Steve McNair, who was shot to death yesterday: “Rip steve mcnair Roo roo q dog”) @broylesa has a voice, but she is nearly always writing about food in the Austin area… maybe very specific subject matter is a key.

Everyone else in my tweetstream is sticking to the facts, unless it’s personal. Here’s @heatheranne who works in advertising which is probably why we follow each other: “Trying to get glass out of my now-jammed garbarator. Oh my…” Now that is good writing, a vivid word picture plus a made up word and comment that makes you feel what she is feeling. I am going to go for adjectives and a personal aside next time I tweet and see what happens.

Computing advice for freelance creatives

My venerable MacBook died today. (No condolences necessary, it wasn’t Black.*) Which brings to mind the issue of how freelancers should deal with technical glitches when talking to clients.

Should I have called my clients and said “my computer died, so I won’t be able to read any emails you send me till I get a new one”? Um, no. I have webmail for my email so I can check it from any public computer with web access by going to http://webmail.otismaxwell.com . Halfway through 2009, not being able to exchange email with your clients is simply not OK.

Should I have warned those same clients that “since I’ll have to check email on my iPhone till I get a new computer, I won’t be able to download your attachments like the marked up deck or PDF”? Unless they have iPhones themselves, your clients will think this excuse is ridiculous which actually it is. (Steve, are you listening?)

This is why you need a backup account on gmail or yahoo. If you can’t get attachments at your primary email, ask them to forward to your alternate. Awkward, but better than blowing a deadline… or losing a client.

* With the new generation of Mac laptops we seem to have bid farewell to the Black Mac, a laptop which cost $300 more primarily because it had a matte black finish. I only know one person who bought one, a consultant to publishers in South America. He called on a VIP who said, “S__, you say you respect me yet you show up with a white MacBook!” The next visit, S__ had a black one.

Digesting the Fancy Food Show

It appears that the purveyors of fancy foods, and the consumers who buy from them, are ready to lead us back to fiscal health. The Javits Convention Center, which two weeks ago was so deserted you could picture yourself getting mugged during DM Days, was today so packed it was hard to make it down the aisles. Both exhibitors and attendees were delighted.

Miami's chocolate sushi rolls are made from dried fruit (standing in for the fishy parts), wrapped in rice crispies, then dipped in chocolate.

There’s always a big trend that emerges at the Fancy Food Show and this year it was, as one possibly might have guessed, fancy chocolate…. the stuff that soothes us and feels like an acceptable treat when life is hard. There was single origin chocolate (lots and lots of that), high end chocolate with handsome packaging, chocolate to eat with wine, even chocolate sushi. Runner up trend: tea, in both liquid and dried forms. Also the broad category of things you can make at home that feel like currently unaffordable restaurant meals: pasta sauces from Rao’s or Mario Batalli, premade soufflés guaranteed not to fall, spice kits with a recipe card etc.

Flavored water is still a strong category, while celebrity foods, energy drinks, artisanal salts, salsas and specialty vinegars—each a trend at one point—were hard to find at the show. Most surprisingly pervasive single item: sun dried tomatoes. Most popular booths among attendees on a New York summer day: anything serving iced desserts, or slicing prosciutto or Serrano ham.

5 words that hurt (your marketing results)

Free! You! Now! We’ve all head about magic words that help your copy sell more effectively. But what about words that push readership and response in the opposite direction? Here is a starter list of five words (and word categories) to watch out for…. additional submissions appreciated.

1. “I”. Nobody cares about you, except your mother. Readers want to read about themselves. That’s why the presence of “I” in a classic marketing message is a clear indicator you are wandering into dangerous territory. (Social media is an exception, along with scenarios in which you expect to create a first-person story the reader will identify with.)

2. Even worse, “we”. Still in the first person, but now we’re talking about a corporate presence. “We” is a favorite word of posturing messages that are meant mainly to be read in the boardroom. Writing such messages is called “we weing all over yourself”. Try the We We Calculator to see if you are guilty of too much wee-ism in your copy.

3. “It”. Unless they’re already engrossed in your copy, when you use “it” the reader is going to have to refer back in the message to find out what the meaning of “it” is. They’re not likely to take the trouble.

4. Words that can be read more than one way. “Read” (present tense) and “read” (past tense) is one example. As is “lead” (make people follow) or “lead” (the metal). Anytime readers get confused because they have misunderstood your meaning, they’re likely to just stop reading.

5. Words that look similar enough to be misinterpreted by a hurrying reader. Example: “through/thorough/though”. If you depend on them to get your message across, you’re toast.

And, a bonus phrase:

6. “As I just mentioned”. Using this expression is what I call “as-backwards” copywriting because the reader probably doesn’t remember what you’ve just mentioned. You’re expecting them to reverse direction to find out when, more likely, they’ll just hit the delete button.

This is one of a series of excerpts from my DMA class, “Copywriting that Gets Results”. Visit the Copywriting 101 category to see them all.

How to work a weak trade show

My Yelp friend Sandor has a habit of only reviewing closed or failing restaurants… after an analysis he always concludes with “and so it goes”. When I walked into the once-proud New York DM Days yesterday, I felt like I should start doing the same thing for trade shows. Attendance was sparse, far down from peaks of a few years back, a problem made more noticeable by the cavernous reaches of the Javits Convention Center.

Empty seats at Wednesday's DM Days keynote

There wasn’t a lot of business to do, so I started asking exhibitors what they thought of the show and how they were coping. Many predict better times when it moves back to the NY Hilton next year. This is a hard-core direct mail show (vs web) and the Hilton is close enough to 6th Ave. that publishers can stroll over on their lunch hour.

My colleague Dick Goldsmith points out that with fewer attendees, he has a better opportunity to work each one of them. His company now has a service called Per-Keys that allows mobile text messages to be personalized for higher response rates. The Per-Key is a unique code used to access the system, so he sent a Per-Key to every preregistered attendee so they can check it out. With slow traffic, he also has the opportunity to issue codes at the booth and do a more elaborate demo.

Other exhibitors abandoned their booths at lunchtime to man a “lunch with the experts” area where they and attendees could discuss topics of mutual interest. Better than staring off into space or just folding the tent and leaving, as several of the exhibitors had done.

Since the show was slow, I strolled over to the wonderful ad hoc "park" in Tmes Square.

In other news, I did not see any “suitcasing” at the show—a relief, I guess, but also sort of a disappointment. I had a side project to find cheap eats in the garment district which was unsuccessful because most of my recommended places were closed (“and so it goes”) but did stumble into Lunch Box, a clean and brightly lit spot right around the corner from Penn Station. Five Chinese dishes for $5, or an assortment of sweet and savory pastries from 95 cents to a couple of bucks. Better than $10 sandwiches at Javits.

The role of predictability in advertising

Doorknob or handle: which would you choose?

The picture at left shows the inside of the men’s room door in the building where I used to rent a studio, in San Francisco. The knob is the way you get out of the room; the much more prominent grab bar is a useless appendage. During the 18 months I rented this space I used the bathroom certainly 100+ times… and at least 50 of those times I grabbed the bar because my sense memories “knew” that was the right thing to do.

People expect things to work a certain way. And this can have important implications when you’re marketing to them. Ads that play against expectations, especially in web video and TV, can surprise and delight and get through to a dulled viewer. But direct marketing pitches that veer in an unexpected direction—introducing a surprise element in the middle of a sales letter, for example—can turn off a reader and cause them to pitch your message in the recycling bin.

The difference with these scenarios: in the first, the prospect is on the outside, tacitly agreeing to let you try to entice them into your world. In the second, you’ve already created agreement and now you’re violating the contract. That’s why so many paragraphs in classic direct mail letters begin “that’s why”—to let the reader know you’ve established your point and are transitioning to another. And why many direct marketing pitches (including web pages and email, as well as print) will include what my clients at Rodale used to call “head nodders”—statements you know your audience will agree with, used to establish that you are on the same page and your message is reasonable and relevant.

It’s OK to be unpredictable… just as long as you know when to use and not use this strategy. If you’re doing intrusive advertising—which would include most examples of direct marketing—then it’s best to stay within expectations and avoid surprising your prospect except with the wonderful news of your offer and its benefits.

This is one of a series of excerpts from my DMA class, “Copywriting that Gets Results”. Visit the Copywriting 101 category to see them all.

“Suitcasing” your way to a viral trade show.

My first DM Days in NYC is coming up since I moved to NY, and I’m debating whether to attend. (Crikey, it’s expensive, and I missed the early bird deadline!) I find that I am at least as fascinated by the sponsors’ warning against “suitcasing” as by the program itself.

Now, if you have young children in the house, please do NOT look that term up on Google. Stay here with me while we read on the DM Days registration page that “Anyone observed to be soliciting in the aisles, lunch tables or other public areas, or in an exhibitor’s booth will be asked to leave immediately.”

Now I guess it’s fair enough that a vendor who decides to stand in the aisle and distribute their brochures from a suitcase (I’d actually recommend an open carton on a luggage carrier, so you don’t have to constantly zip it open and shut as you would with a suitcase, but I digress) is stealing good money from this show which like others is probably financially strapped. But I’m worried that I, a freelance copywriter, might pull an article out of my pocket or use my iPhone to show a colleague a web page I’ve written—and be 86ed as a “suitcaser” who not only gets ejected, but is publicly branded in a very embarrassing way. (You did look it up, didn’t you? Then you know what I mean.)

I also think there’s a place for think-outside-the-booth trade show marketing of the type that Foodzie did at the recent South by Southwest Interactive conference. Foodzie is an up and coming mail order company “like Etsy, but food”—they find farmers and artisanal makers who are too small to have their own ecommerce site and they sell their food on the web. Their four partners were everywhere there was a line at the show, handing out samples of their vendors’ wares. Maybe they should have paid something for a both at the trade show at SXSW (which was extremely lame) but this is where they belonged, making their pitch to a captive audience of slightly buzzed developers and venture capitalists standing in line for free booze at some party.

Suitcasing? Perhaps. But also effective marketing.

P.S. After the colorful definitions at the top of my “suitcasing” Google results, I scrolled down and found that the International Association of Events and Events offering various anti-suitcasing tools including this poster which you can download here.

More thoughts on “cheap” creative

If you’re a manager who hires creatives, here’s some friendly advice: pay them on time, Or, even better, surprise them with a check well in advance of the due date. Most writers and designers are not the best money managers and this simple gesture will earn you Pavlovian gratitude as well as better, prompter work in return.

On the other hand, if you have an accounting staff that uses the “slow pay” scheme to manage cash flow, fight like hell to get your creatives excluded from the extended payment schedule. When they are distracted by worrying about paying their utility bill or putting food on the table, how can they give you their best work? When you don’t honor your commitment to them, how can you expect them to be conscientious about your own deadlines?

I forgot to mention the above in my earlier post on pricing and getting paid during a recession. Meanwhile, my own experiences with clients coping with tough times continue. I engaged in extensive dialog and estimating with a prospect and she finally told me her budget was $300-500 for a new website and collateral. It’s hard to imagine what you can get for that except maybe installing a pet door.

Meanwhile, just started working with a new agency client which said my rate is fine, I can track my own hours, and they’re sending the paperwork in the morning. I was so pleased to be back in a grown-up relationship that I immediately spent a couple hours researching the project, on my own nickel.

How to use a creative brief

A creative brief is a contract between the account team or project “owner” and the creative team. It quickly defines a marketing project so the creatives know what it is all about, what it’s trying to accomplish, and what are the budget and other parameters—no coming up with a web video when the brief calls for a small space ad.

I’ve worked with creative briefs from several dozen marketers and agencies over the years. Although there are variations, most follow the same outline—a series of questions which are answered by the account folks, approved by the client, then handed off to creatives:

What is this project about in a sentence?
What are we trying to accomplish?
Who is the audience?
What do they think about our product or service now?
What do we want to think? Is there a specific action we want them to take?
How are we going to accomplish this?
Is there a specific offer?
What are likely objections and how can we handle them?
Are there any delimiting budget or production considerations?
What sacred cows, legal mandatories etc. should we be aware of?
What is the schedule?

As a copywriter and creative director, I like working with a creative brief very much. It reduces the element of surprise, tells me my clients will act professionally (and not pile on deliverables or insist “that’s not what I asked for”), and helps me organize my own thinking. In fact, if a creative brief isn’t provide I’ll write one for myself as a way to jumpstart my diminishing brain cells. (But I don’t tell anyone… this is a private and personal exercise. And I never write a creative brief on behalf of a client—something I’ve been asked to do—because that defeats the whole purpose of the document.)

In my copywriting class, I ask the class how many of them have worked with a creative brief and the “yes” group is always under 50%. Then we do an exercise in which we divide into teams and each group follows a prewritten brief to come up with a concept for a space ad. (The class is primarily about writing email and direct mail, but the space ad gives us something to show.) This is a very popular activity. Afterward most of the students say they will demand, or write (if they’re managers), a creative brief for their next project.

Not everybody I work with personally gives me a brief. Almost without exception the clients who provide a brief are more organized, better funded, and less likely to self-destruct in the middle of a project. Yet it doesn’t cost anything to write a brief, just time and thinking you should invest anyway toward a successful result.

If you’re not now using a creative brief, give it a try on your next project. You will be pleased.